EEO-1 Reporting Requirements: A Comprehensive Guide for HR Professionals

EEO-1 EEOC Equal Employment Opportunity Title VII
EEO-1 Reporting Requirements: A Comprehensive Guide for HR Professionals
The EEO-1 report, a crucial requirement by the Equal Employment Opportunity Commission (EEOC), is mandated under Title VII of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972. This report plays a vital role in ensuring workplace diversity and equality.

Employers must report the racial/ethnic and gender composition of their workforce across specific job categories, known as Component 1 data, annually . In 2019, certain employers were also required to report hours worked and pay data, Component 2 data. However, the requirement to report Component 2 data is currently suspended.

Employers with at least 100 employees must file Component 1 data reports annually with the EEOC. This requirement also applies to federal government contractors and first-tier subcontractors with 50 or more employees and contracts of $50,000 or more. However, these employers are only required to file Component 1 data reports, not Component 2 data.

Small employers with 1-99 employees do not have to submit EEO-1 Component 1 and 2 data reports. Federal contractors with 1-49 employees are also exempt from submitting these reports. These exemptions are based on the size of the workforce, and the nature of the employer's contracts.

The EEO-1 data reports must include employment data from a specific 'workforce snapshot period.' This snapshot can be any pay period from October through December. Employers who meet the 100 employee threshold during the fourth quarter (October 1–December 31) cannot select a workforce snapshot period where the number of employees falls below 100 to avoid filing requirements.

This period is crucial as it determines the employees to be included in the report. Only employees on the payroll during the workforce snapshot period are counted. Starting with the 2023 EEO-1, the EEOC has initiated the opening of data collection for the 2023 EEO-1 Component 1 reports.

With the deadline set for June 4, 2024, it is imperative to facilitate your organization's forthcoming annual filing. Begin compiling your demographic workforce data now. 

For further guidance on Component 1 reporting, please refer to the EEOC's EEO-1 Survey resources. First-time filers can complete a simple and straightforward registration form online. This process is user-friendly, ensuring that users can easily comply with the reporting requirements. The EEOC will issue the employer a company number, allowing access to the system for reporting.